Privacy Notice

Last updated: 22 July 2026

Who we are

This website is operated by Hunter Oak. Hunter Oak is the data controller responsible for personal information processed through this website.

Website: https://hunteroak.co.uk
Email: mike@hunteroak.co.uk
Telephone: 07739 210854
Registered address: Gillrock House, Main Road, Sellindge, Kent, TN25 6AQ
Company registration number: 09288985

Information we collect

This is a simple information website. It does not provide public user accounts, comments, file uploads or online application facilities. We do not use the website to track visitors for advertising or marketing purposes.

If you contact us by email or telephone, we may receive and retain information including:

your name;
your email address and telephone number;
the organisation you represent;
the contents of your enquiry; and
any other information you choose to provide.

Our website hosting and security providers may automatically process limited technical information when the website is accessed. This may include an IP address, browser or device information, pages requested, access times and server or security-log information.

How we use your information

We may use personal information to:

respond to your enquiry;
communicate with you about our research services;
discuss, arrange or provide services you have requested;
manage an existing or prospective business relationship;
operate, maintain and secure the website;
prevent misuse, fraud or security incidents; and
meet legal, regulatory, contractual or accounting requirements.

Our lawful basis

Depending on the circumstances, we process personal information on one or more of the following lawful bases:

Legitimate interests: where it is reasonably necessary to respond to business enquiries, communicate with clients and prospective clients, and operate a secure business website.
Contract: where processing is necessary to take steps at your request before entering into a contract, or to perform an existing contract.
Legal obligation: where information must be processed or retained to comply with a legal, regulatory, tax or accounting requirement.

Cookies

The public-facing website does not intentionally use analytics, advertising or behavioural-tracking cookies.

WordPress, our hosting provider and website-security services may use strictly necessary cookies or similar technologies to operate and protect the website. Administrator login cookies may also be used when an authorised administrator signs in to manage the site.

These essential cookies are not used to build advertising profiles or track visitors across unrelated websites.

Who we share information with

We do not sell or rent personal information.

Information may be processed by trusted service providers that support the operation of our business and website, including:

website hosting and security providers;
email and communications providers;
IT support providers;
professional advisers, including accountants or legal advisers; and
public authorities where disclosure is required by law.

Service providers are permitted to use personal information only as necessary to provide their services or meet applicable legal obligations.

International data transfers

Our website hosting, email or IT service providers may process technical or communications data outside the United Kingdom, including in the United States or other countries in which they or their suppliers operate.

Where personal information is transferred outside the United Kingdom, the transfer will be handled using an appropriate legal mechanism or safeguard where required by applicable data-protection law.

How long we retain information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected.

Routine enquiry correspondence will normally be retained for no longer than 24 months after our last meaningful contact, unless:

the enquiry develops into an ongoing business relationship;
a longer period is reasonably required to manage a contract or project;
the information is relevant to a legal claim or dispute; or
retention is required for legal, regulatory, tax or accounting purposes.

Technical and security logs are retained in accordance with the operational and security policies of our website hosting and security providers.

How we protect your information

We take reasonable organisational and technical measures to protect personal information against unauthorised access, alteration, disclosure, loss or misuse.

However, no website, email system or internet transmission can be guaranteed to be completely secure.

Your data-protection rights

Depending on the circumstances, you may have the right to:

request access to the personal information we hold about you;
ask us to correct inaccurate or incomplete information;
ask us to erase your personal information;
ask us to restrict how your information is used;
object to processing based on legitimate interests;
request a copy or transfer of information where the right to data portability applies; and
withdraw consent where processing is based on consent.

These rights are subject to certain legal conditions and exemptions.

We do not use information collected through this website to make decisions based solely on automated processing or profiling.

How to exercise your rights

To exercise a data-protection right or ask a question about how your information is handled, please contact:

Email: mike@hunteroak.co.uk
Telephone: 07739 210854
Address: Hunter Oak, Gillrock House, Main Road, Sellindge, Kent, TN25 6AQ

We may need to request information to confirm your identity before responding to a data-protection request.

Complaints

Please contact us first if you have concerns about how your personal information has been handled so that we have an opportunity to investigate the matter.

You also have the right to complain to the Information Commissioner’s Office, the United Kingdom’s data-protection regulator.

Make a complaint to the Information Commissioner’s Office

Links to other websites

This website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. You should review the privacy notice of any third-party website you visit.

Changes to this privacy notice

We may update this privacy notice if the website, our services, our service providers or applicable legal requirements change. The current version will always be published on this page with its latest revision date.